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A) A detailed report on financial performance and future projections.
B) A meeting to evaluate employee performance and set goals.
C) A briefing that presents the incident action plan to the personnel responsible for implementing it during the operational period.
D) A training session for new employees on safety procedures.
Explanation:
An operational Period Briefing is a key part of incident management. It is done to explain the Incident Action Plan to the personnel during an operational period. This helps the personnel understand their Objective, tasks for each personnel, and safety considerations that they should keep in mind. This way the team will have better coordination and result in efficient execution of the plan.
Incident Objectives
The main reason for any operation period briefing is to make sure that the Incident Action Plan is clearly understood by the team. By the end of this Operation Period Briefing, the personnel should be aware of their desired goals.
Current Situation Summary
To resolve any incident it is necessary to have complete information about the incident itself. That's another key element of the operational period briefing. In this meeting, the challenges toward the chosen objectives will be mentioned alongside the description of the environmental conditions with the incident.
Assigning tasks
The next part of the Operational period briefing includes dividing the personnel into different teams with the same objectives. Then a leader is chosen from each of these teams to handle the team well and a proper chain of command was created.
Safety and Hazard information
After the incidents, it's quite normal for there to be issues other than the regular challenges. This could be related to the environment after the incidents. This is why Operation Period Briefing also explains the hazards and risk mitigation strategies for the personnel.
Communication Channels
Communication between the team members is absolutely vital, especially during incident management. So the operational brief also covers the communication channels and the clear reporting process.
Logistics and resources
Resources are required for every Incident Action Plan and their proper management is also decided upon in this briefing. The supervisor would distribute the resources to meet their objectives among the people.
Contingency Plans
It's always necessary to keep the probable scenarios in mind while making plans. So another key element of the operational period briefing is related to creating backup plans. In case something happens that derails the plan, then the contingency plans would come into play to resolve them.
Frequently Asked Questions
The operational period brief is generally facilitated by the planning section chief or operations section chief. However, it can vary based on the incident too. In some high-stakes situations, an incident commander can be chosen to lead it too.
Operational period briefings are helpful before the start of a new operation. In most cases, it's once every 24 hours but it could also be lengthier based on the specific incident.
Safety is always emphasized during an operational period briefing because of the hazardous conditions the personnel might face. It could be related to structural damage, environmental risks, physical threats, and more. To reduce risks, safety is emphasized during an operational period briefing.
There is always a chance for new information to come after the briefing. Maybe some urgent issues came up after the meeting too. In such cases, a follow-up briefing is taken to decide on the solutions.
A team's efficiency is affected by many aspects. The most prominent ones among them are leadership, communication, resource allocation, and team delegation. An operation period briefing gives an incident action plan to the team provides clear information, allocates resources and teams, and enhances team coordination. Moreover, it also decides on emergency action plans to deal with unexpected situations. All these end up enhancing the team's efficiency.
Key personnel who attend an operational period briefing include:
